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How to draw business process models? BPMN examples in 3 easy steps

One of the tasks of a business analyst (BA) is to map out the current state and future states of the organization or processes. To clearly illustrate these states, BAs frequently use business process models. These process models utilize specific shapes that convey meaning in terms of processes and tasks.

What is BPMN (business process modelling notations) for business analysts?

Business process modelling notations (BPMN) are a suit of symbols and shapes used to represent business processes. Visually representing a business process offers business analysts the ability to communicate clearly with business as well as technical stakeholders.

Following a uniform Business Process Model and Notation (BPMN) provides organizations with the capability of understanding their business procedures graphically and will give them the ability to communicate these procedures in a standardized way; a way that all stakeholders can understand.

In this article, we’ll learn to draw business process models using a process mapping / modelling tool. Note that there are several visual modelling tools available and most are well suited for the job including MS Visio.

Business Process Modelling Notation – BPMN Examples

Business analyst make frequent use of BPMN diagrams to ensure that the diverse teams they work with are on the same page. These diagrams are usually incorporated into the business requirements document (BRD), functional requirements document, and / or specifications.

Let’s work to develop a business process model for the following example scenario:

Once the boarding pass has been received, passengers proceed to the security check. Here they need to pass the personal security screening and the luggage screening. Afterwards, they can proceed to the departure level.

Time Needed : 1 hours

I'll advise you to first have an understanding of business needs and the proposed solution. A business process model is usually made for solutions that are envisioned for implementation. Once you have that ready and clearly defined in a business requirements document (BRD), you may then proceed to follow the steps enlisted below. Lets take an example and develop the process model:

  1. Explore available BPMN shapes that are frequently used

    BPMN diagrams frequently make use of shapes to represent events, activities and gates. You can get started quickly by mastering these symbols and shapes that are frequently used.

  2. Order the activities and events

    In the context of the example provided above, the following will be the order of activities: boarding pass received > proceed to the security check > pass the personal security screening and the luggage screening > proceed to the departure level > departure level reached.

  3. Use and connect the appropriate BPMN symbols

    Use gates, in this context, parallel gates to demonstrate the two activities that will be conducted in parallel. Converge the two paths with the same gate.

Tools
  • Any BPMN tool.
Materials
  • Analytical thinking, BPMN shapes.

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